Privacy Policy | HLA website

Harman Landscape Architecture Limited Privacy Policy

Harman Landscape Architecture is committed to protecting and respecting your privacy. This policy sets out the basis on which any personal data we collect from you or that you provide to us will be processed. By visiting www.hla-ltd.com you are accepting and consenting to the practices described in this policy.

Our privacy and trust are important to us and this Privacy Policy (“Policy”) provides important information about how Harman Landscape Architecture, Company Number: 16710620 ( “we” or “us”) handle personal information. This Policy applies to personal information which we process in the course of doing business, including information processed through our website and the services we provide (collectively, our “Services”).

Please read this Policy carefully and contact us if you have any questions about our privacy practices or your personal information choices.

For the purposes of the Data Protection Act 1998, the data controller is Harman Landscape Architecture, 97 Hewlett Road, Cheltenham, United Kingdom, GL52 6BB.

Our nominated representative is Nicholas Harman, if you wish to request the data we hold about you or if you would like to make a complaint or enquiry please contact admin@hla-ltd.com.

It is important that you check back often for updates to this Policy. If we make changes we consider to be important, we will let you know by placing a notice on our website.

Information we Collect from You

We will store contact information, project records and the contents of any correspondence between us. We may collect this information from you, when you contact us (including via on online quote request or otherwise through our website) or from a mutual contact. We may also record or take notes during telephone calls and meetings which we will store on any applicable file.

Information which we receive from our clients, sub consultants or suppliers may contain personal information about the client, their employees, their contractors, consultants, landlords, tenants, advisers and other project related documents. Any information stored by or on behalf of our clients is controlled and managed by us and only made accessible to Company staff, other professional advisers or others our clients may authorise from time to time. Personal information which we hold for and on behalf of our clients is normally subject to our professional and contractual obligations of confidentiality.

Information provided when completing our forms at www.hla-ltd.com. This includes information that was provided at the time of registering, subscribing to our service, posting material or requesting further services:

Name
Job Title
Contact information including email address
Demographic information such as location, preferences and interests
If you contact us or make an enquiry through our website, we may keep a record of that correspondence
Details of visits to our website which includes but is not limited to traffic data, location data, web logs and other communication data, operating system, browser type, this is statistical data and does not identify you as an individual.

We also store invoicing and bank account details as part of our accounting records for a period of 7 years.

Where you provide us with personal information about another person

If you give us personal information about another person, you must ensure that:

you are legally entitled to give us that information;
the disclosure is in accordance with any applicable data protection or privacy laws; and
such other person has also read this privacy policy.

Cookies

Our website uses cookies to distinguish you from other users on our website to provide you with a better experience and to help us to improve our site. A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive. A cookie does not give us access to your computer or any other information about you, only the information that you choose to share with us. You can find out more about cookies and how to control them by visiting https://www.aboutcookies.org/.

How we will use your data

We will use information about you in the following ways:

To ensure that information is presented to you from our website is presented to you in the most effective manner.
To provide you with the information, products and services that you request from us.
To enable us to provide you with information, products or services, which we feel may be of interest to you or where you have consented to receiving such information.
To allow you to participate in interactive features of our service, where you choose to do so.
To notify you about changes to our service.

Where we store your personal data

Harman Landscape Architecture holds your personal information on servers located in the UK. We use top tier, third party data hosting providers (Google and Adobe) to host our Services on servers located throughout the UK. If you are a U.K. resident, this means that your personal information may be transferred to servers located outside of the UK as part of our data backup policies. By providing your personal information, you consent to that personal information being hosted on servers located in the UK and Ireland. While your personal information will be stored on servers located in the UK. and Ireland, it will remain within Harman Landscape Architecture’s effective control at all times. Each data hosting provider’s role is limited to providing a hosting and storage service to Harman Landscape Architecture, and we’ve taken steps to ensure that our data hosting providers do not have access to, and use the necessary level of protection for, your personal information. They do not control, and are not permitted to access or use your personal information, except for the limited purpose of storing the information. This means that, for the purposes of data protection, Harman Landscape Architecture does not currently “disclose” personal information to third parties located overseas.

Disclosure of Your Information

We share or disclose personal information when necessary to provide Services or conduct our business operations as described below. When we share personal information, we do so in accordance with data privacy and security requirements. We do not sell any personal information to third parties. We may occasionally share non-personal, anonymised, and statistical data with third parties. Below are the parties with whom we may share personal information and why:

Other professional advisers and intermediaries: Through the course of managing and administering contracts and providing our Services, we may be required to work with other consultants, professional advisers and intermediaries. Subject always to our duty of confidentiality, we may share your personal information with these professional advisers and intermediaries to enable us to provide our Services to you.
Our business partners: We occasionally partner with other organisations to deliver Services, provide content, or to host events, conferences, and seminars. As part of these arrangements, you may be a client of us and our partners, and we and our partners may collect and share information about you. We will handle personal information in accordance with this Policy, and we encourage you to review the privacy policies of our partners to learn more about how they collect, use, and share personal information.
Our third-party service providers: We partner with and are supported by service providers around the UK. Personal information will be made available to these parties only when necessary to fulfil the services they provide to us, including (without limitation) software, system, and platform support; direct marketing services; cloud hosting services; advertising; data analytics; and order fulfilment and delivery. Our third-party service providers are not permitted to share or use personal information we make available to them for any other purpose than to provide services to us.
Third parties and for legal reasons: We will share personal information when we believe it is required, such as:

to comply with legal obligations and respond to requests from government agencies, including law enforcement and other public authorities;
in the event of a merger, sale, restructure, acquisition, joint venture, assignment, transfer, or other disposition of all or any portion of our business, assets, or stock (including in connection with any bankruptcy or similar proceedings);
to protect our rights, users, systems, and Services.

Your Rights

You have the right to ask us not to process your data for marketing purposes. We will usually inform you before collecting data or if we intend on disclosing any data to third parties. You can exercise your right to opt out by checking boxes on certain forms or on the website. You can also exercise your right at any time by emailing admin@hla-ltd.com to request that your details are removed.

Our site may, from time to time, contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Changes to our privacy policy

Any changes we make to our privacy policy in the future will be posted online and where appropriate you will be notified by email.

Third-party links

Our website has links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

Contact

Please contact us with any requests related to your personal information.

We understand that you may have questions or concerns about this Policy or our privacy practices or may wish to file a complaint. Please feel free to contact us in one of the following ways:

Email: info@hla-ltd.com

Address: 97 Hewlett Road, Cheltenham, United Kingdom, GL52 6BB

Telephone: 07811 460 830

Copyright

In using this website, you agree that the content contained on the website (including graphics, photos, images, and written material) is provided by Harman Landscape Architecture. The content of this website is protected by, and subject to, intellectual property rights, including copyright and trademark protection. You acknowledge that these rights are valid, and that your use of the website and the content of this website will be governed by applicable copyright, trademark, and other intellectual property laws.

Except as specifically provided herein, none of the content of this website shall be copied, modified, published, sold, or transferred, in whole or in part, without the prior written consent of Harman Landscape Architecture.

Limitation of Liability

By using this website, you agree that Harman Landscape Architecture will not be liable to you or any third party with respect to any of the materials contained in this website, nor any use of, or reliance on, such materials by you or any third party. Furthermore, Harman Landscape Architecture will not be liable for any damages (including exemplary, punitive, special, incidental, indirect, or consequential damages) or injury caused by any failure of performance, error, omission, interruption, defect, delay in operation of transmission, computer virus, communication line failure, theft or destruction, or unauthorized access to, or alteration of, this website, or the materials contained on the website. The foregoing limitation of liability is subject to applicable law.

This website and the content contained on the website are provided "as is," and without any warranty, express or implied, of any kind. The foregoing limitation of implied warranties is subject to applicable law.

Harman Landscape Architecture reserves the right to modify or amend the contents of this website at any time and without notice.

Harman Landscape Architecture provides services throughout the UK. The information contained in this website shall not be construed as an offer to provide such services in any particular jurisdiction, as such offer of services may require special licensing or other regulatory qualifications or approvals pursuant to local law. To determine whether any or all of our services are available in a particular jurisdiction, please contact Harman Landscape Architecture directly.

Links to third party sites

This website may contain links to third-party sites. These links are provided as a convenience to the users of this website and Harman Landscape Architecture does not control or endorse the content of such third-party sites. You acknowledge and agree that Harman Landscape Architecture(i) is not responsible for the content or accuracy of any third-party sites linked to or from this website, (ii) makes no representations or warranties regarding the content or accuracy of information available on such third-party sites, and (iii) shall not be liable for any damages or injury arising out of, or in any way connected to, a dispute with a third-party site.

​Harman Landscape Architecture Limited Privacy Policy